How you can use roles in Knowly

We have created roles and different permissions in Knowly to enable you to collaborate within your organization, or why not invite someone from outside the organization?
In this article, you can read more about how and why you should use roles in Knowly.
Giving people different roles in Knowly gives them a level of authorization. It can be anything from a person only being able to view things without being able to make changes to have full authorization. Read more about the different roles and their permissions here.
Below, we have gathered different examples of how to use roles in Knowly.
I want to invite guests to my organization while also being able to control what they have access to and can do

By giving a person the guest role in your organization, you allow the permission to be at the lowest possible level. A guest can log in to your organization but only see specifically selected learning journeys they have been asked to collaborate on. Additionally, you can choose whether a guest can or can't edit any content in the learning journey. A guest can manage participants by adding them, scheduling, and seeing statistics and responses from participants.

A guest in your organization...

  • .. is useful if you are a consultant who wants to give your client an insight into the learning journey and the participants' progress. 
  • .. is suitable if you want to show someone in your organization how the learning journey is set up without the person being a participant. 
  • .. works well if you need a person to only administer a learning journey without creating content.
I want to give a colleague a role that involves creating, viewing, and editing learning journeys, but the person should not be able to invite other people into our organization.
A person with the role of team member has all the permissions that a guest has and can do a lot, but only some things. A team member can create learning journeys and, at the same time, edit already made learning journeys. Additionally, a team member can see all the learning journeys that others have created. In addition, a team member can invite participants and see statistics for all learning journeys.
The permission that a member lacks is the ability to invite others to the organization or change language settings in the organization. A member cannot access organizational settings such as the logo or colours.
A member of your organization...
  • .. can view, edit, and change all learning journeys in the team, which is an authorization that best suits if one is employed in your organization. 
  • .. can create new learning journeys and invite participants to these through. 
  • .. cannot invite other administrators to your organization or change organization-wide settings.
I want to be the person who controls the settings in our organization while also creating and editing learning journeys.

A person who is a team owner has all the permissions of a member and more; it is the highest of all permissions. As the team's owner, you can change language settings and invite new administrators. You can also change the logo and colours that appear in the program.An owner in your organization...

  • .. can create, edit, and view all learning journeys. 
  • .. can invite new administrators and give them their authorization.

Related Articles